privacy policy
introduction
Purpose of this privacy notice
People Architects Ltd. respects your privacy and is committed to protecting your personal data.
This privacy notice aims to give you information on how People Architects Ltd. collects and processes your personal data through your use of our website, including any data you may provide through our website, when you email, or when we take your details (collect your personal data) off line, in the course of our dealings with you.
It is important that you read this privacy notice together with any other privacy notice or fair processing notice we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data. This privacy notice supplements the other notices and is not intended to override them.
Controller
Mike Worthington is the controller and responsible for your personal data (collectively referred to as "we", "us" or "our" in this privacy notice).
We have appointed a data privacy manager who is responsible for overseeing questions in relation to this privacy notice. If you have any questions about this privacy notice, please contact the data privacy manager using the details set out below.
Contact details
Data Privacy Manager: Mike Worthington
Email address: mike@peoplearchitects.co.uk
Postal address: 29 Carlton Crescent, Southampton, SO15 2EW
Registered company number: 15193875
You have the right to make a complaint at any time to the Information Commissioner's Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO, so please contact us in the first instance.
Changes to the privacy notice and your duty to inform us of changes
It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.
Third-party links
Our website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy notice of every website you visit.
1. The data we collect about you
Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).
We may collect, use, store and transfer different kinds of personal data about you
Personal contact details such as name, title, addresses, telephone numbers, email addresses (personal and business)
Gender
Marital status and dependents
Financial information
If you fail to provide personal data
Where we need to collect personal data by law, or under the terms of any agreement we have with you, and you fail to provide that data when requested, then we may consider this a breach of our contract with you and reserve the right to seek compensation for any work completed.
2. How is your personal data collected?
We use different methods to collect data from and about you including through:
Direct interactions. You may give us your personal data by filling in forms or by corresponding with us by post, phone, email or otherwise. This includes personal data you provide when you
Request information to be sent to you through our website or otherwise;
Engage us to complete design work for you.
Automated technologies or interactions. As you interact with our website, we may automatically collect technical data about your equipment, browsing actions and patterns (such as IP address). We collect this personal data by using cookies, and other similar technologies.
Digital technologies. At an event where we have been engaged to take photographs or video footage. We collect digital images using a camera, where you can be identified.
3. How we use your personal data
We will only use your personal data when the law allows us to.
In some cases we may use your personal information to pursue legitimate interests provided your interests and fundamental rights do not override those interests. The situations in which we will process your personal information are listed
Management and planning, including accounting and auditing.
Complying with health and safety obligations.
For insurance purposes.
Dealing with any legal disputes involving you.
To prevent fraud.
Some of the above grounds for processing will overlap and there may be several grounds which justify our use of your personal information.
Third-party marketing
We will not share your personal data with any company outside of People Architects Ltd. for marketing purposes.
Opting out
You can ask us to stop sending you information or contacting you at any time by contacting us at any time.
Use of cookies
Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site. The table below explains the cookies we use and why.
Functional and required cookies
| Name | Purpose, Type and Duration |
|---|---|
| Crumb | Prevents cross-site request forgery (CSRF). Cookie; Session |
| RecentRedirect | Prevents redirect loops if a site has custom URL redirects. Cookie; 30 minutes |
| siteUserCrumb | Prevents cross-site request forgery (CSRF) for logged in site users. Cookie; Three years |
| squarespace-announcement-bar | Prevents the announcement bar from displaying if a visitor dismisses it. localstorage; Persistent |
| squarespace-popup-overlay | Prevents the promotional pop-up from displaying if a visitor dismisses it. localstorage; Persistent |
| squarespace-video-player-options | Remembers video player selected preferences ( volume, playback speed, and quality) for videos uploaded directly to Squarespace. localstorage; Persistent |
| ss_cookieAllowed | Remembers if a visitor agreed to placing analytics cookies on their browser if a site is restricting the placement of cookies. Cookie; 30 days |
| Test | Investigates if the browser supports cookies and prevents errors. Cookie; Session |
How do I change my cookie settings?
Most web browsers allow some control of most cookies through the browser settings. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit aboutcookies.org or allaboutcookies.org.
To opt out of being tracked by Google Analytics across all websites visit tools.google.com/dlpage/gaoptout.
If you disable or refuse cookies, please note that some parts of this website may become inaccessible or not function properly.
External links
To improve our content and to deliver a better online experience for our users, we sometimes embed images and videos from other websites. We currently use and may in future use content from sites such as Facebook, Twitter, Instagram and Vimeo. You may be presented with cookies from these third party websites. Please note that we do not control these cookies and you should consult the relevant third party website for information on how these cookies are used and how you can control them.
4. Disclosures of your personal data
We may have to share your personal data with the parties set out below for the purposes outlined in paragraph 3 above.
External Third Parties as set out in the Schedule.
We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.
We will not transfer your personal data outside the European Economic Area except where detailed below in the '“schedule” section, accordance with the law (EEA).
5. Data security
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those associates and other third parties who have a legitimate need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.
6. Data retention
How long will you use my personal data for?
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.
To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.
Details of retention periods for your personal data are set out in our Data Protection Policy.
7. Your legal rights
Under certain circumstances, you have rights under data protection laws in relation to your personal data.
You have the right to:
Request access to your personal data (commonly known as a "data subject access request"). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.
Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us.
Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.
Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object where we are processing your personal data for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms.
Request restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data in the following scenarios: (a) if you want us to establish the data's accuracy; (b) where our use of the data is unlawful but you do not want us to erase it; (c) where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; or (d) you have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it.
Request the transfer of your personal data to you or to a third party. We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.
Withdraw consent at any time where we are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent.
If you wish to exercise any of the rights set out above, please contact us.
No fee usually required
You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.
What we may need from you
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
Time limit to respond
We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.
Schedule
External Third Parties
Service providers acting as processors based in the United Kingdom who provide IT and system administration services.
Service providers acting as processors based in the United Kingdom who provide printing services, as agreed between us under contract, and who may invoice you directly.
Professional advisers acting as processors or joint controllers including lawyers, accountants, auditors and insurers based in the United Kingdom who provide consultancy, legal, insurance and accounting services.
Hosting facilities acting as processors in the United States of America. Our website is hosted by Squarespace. The GDPR requires that certain safeguards be put in place when transferring personal data outside the EU. Squarespace have self-certified to the EU-US and Swiss-US Privacy Shield, which allows them to lawfully transfer EU and Swiss personal data to the US, including to their US-based data centres. You can read more about Squarespace’s Privacy Shield certifications here.